Paste a customer's message for three replies to it, or pick a situation for customer service email templates you can reuse.
Customer service reply templates
Customer service email templates for everyday requests. Use them as they are, or generate replies to a real message above.
Changing a delivery address
Hi [Customer name],
No problem. I've updated the delivery address on order #[Order number] to:
[new address]
It hasn't shipped yet, so it will go straight there. You'll get a tracking link once it's on its way.
Best,
[Your name]
Cancelling a subscription
Hi [Customer name],
I've cancelled your subscription. You'll keep access until [end date] and won't be charged again. If you change your mind before then, you can restart it from [where].
If you have a moment, I'd love to know what made you cancel, so we can do better.
Best,
[Your name]
An item that's out of stock
Hi [Customer name],
[Product] is out of stock right now. We expect more on [date]. I can let you know as soon as it's back, or suggest [alternative product], which is similar and in stock today.
Best,
[Your name]
Asking for a discount
Hi [Customer name],
Thanks for asking. We don't have a discount on [product] right now, but [option, such as yearly billing saving X% or an upcoming sale]. If that changes, I'll let you know.
Best,
[Your name]
Can't sign in
Hi [Customer name],
Sorry you're locked out. I've sent a sign-in link to [email address]. If it doesn't arrive in a few minutes, check your spam folder. If you've lost access to that email address, reply here and I'll help you another way.
Best,
[Your name]
Where is my refund?
Hi [Customer name],
Your refund of [amount] was sent on [date]. Banks usually take [number] business days to show it, so it should appear by [date]. If it isn't there by then, reply with your bank statement and I'll trace it.
Best,
[Your name]
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